Design Services for Improvements to City Brush Site

Project Summary
The City of Mequon is seeking proposals from qualified firms interested in providing
architectural, engineering, and design services for the design of improvements to the City’s Brush
& Yard Waste Disposal Center (Brush Site) at 5880 W Bonniwell Road. Improvements include
reconstruction and expansion of the hard surface pavement of the yard, removal and replacement
of the site’s security fencing and gate to include new fencing and an automated gate system for
issuing access cards/permits to residents, installation of both broad view security cameras and a
license plate reader camera, and construction of a new combined equipment storage facility & office
space to house the necessary computer and control systems for the automated gate and security
cameras. Design work includes agency approvals and utility coordination, site design, preparation
plans specifications & bidding documents, bidding assistance, meetings, and any necessary
construction staking. The project areas are shown on the attached conceptual exhibit.

Background and Intent
The current City of Mequon Brush Site, located on a historic landfill, is open on Wednesdays and
Saturdays from April through November for a predetermined number of hours and is manned by a
seasonal brush site attendant. Annual Brush Site Permits are sold through the Finance Department
at City Hall and the brush site attendant checks each vehicle that enters the site to verify they have
a permit. The brush site has an asphalt driveway and pavement area measuring approximately
57,000 square feet.
Over the years, residents have requested the brush site be open earlier and later in the year and be
open more days per week. Automated gates would allow the City the flexibility to greatly expand
the availability of the brush site and eliminate the need to check license plates and permits by issuing
annual brush site access cards.
Additionally, the quantity of brush and other collected materials has grown over the years. The
City of Mequon desires to expand the lot to the west and improve the overall width of the driveway,
adding approximately 20,000 square feet of pavement. In addition, the City proposes adding an
equipment storage building with office and security cameras.
The current City of Mequon Brush Site is located on a former landfill. The critical task of this
project is to determine what improvements are allowed to be made on the former landfill. The
Wisconsin Department of Natural Resources (DNR) has a lengthy review process to grant the
required exemptions and approvals for this site. Landfill Site #429 historic waste site information
taken from the DNR Solid and Hazardous Waste Information Management System (SHWIMS) is
attached. Guidance from the DNR for development on historic landfills is found at the following
website: https://dnr.wisconsin.gov/topic/Landfills/development.html .

Proposal Guidelines
This Request for Proposal represents the requirements for an open and competitive process.
Proposals will be accepted until 10:00AM CST on May 1st , 2024. Any proposals received after
this date and time will be returned to the sender. All proposals must be signed by an official
agent or representative of the company submitting the proposal. Proposals should include a brief
resume of the firms’ qualifications and recently completed similar projects. The cost for each task
shall be broken down as provided in the attached format.
If the organization submitting a proposal must outsource or contract any work to meet the
requirements contained herein, this must be clearly stated in the proposal. Additionally, all costs
included in t h e proposal must be all-inclusive to include any outsourced or contracted work.
Any proposals which call for outsourcing or contracting work must include names and
descriptions of the organizations being contracted.
All costs must be itemized to include an explanation of all fees and costs.

Proposals will be received by:

Timothy J. Weyker, Deputy Director of Public Works
City of Mequon
11333 N. Cedarburg Road
Mequon, Wisconsin 53092

Proposals must be received by May 1st, 2024, at 10:00AM CST.

Emailed/electronic copies can be sent to tweyker@ci.mequon.wi.us. Confirmation of receipt is
required, and the Proposer is responsible for obtaining confirmation of receipt. Proposal selection
will be based on quality of proposal, qualifications of the design team, schedule, and fee to
complete the work.
Non-disclosure of the data contained within a proposal cannot be guaranteed because of Public
Records Laws.
The City reserves the right to reject any and all proposals. The City reserves the right to negotiate
the terms of the contract, including the award amount, with the selected proposer prior to entering
into a contract. If contract negotiations cannot be concluded successfully with the preferred
proposer, the City may negotiate a contract with the next preferred proposer.
Contract terms and conditions will be negotiated upon selection of the winning bidder for this
RFP. All contractual terms and conditions will be subject to review by the City Attorney and will
include scope, budget, schedule, and other necessary items pertaining to the project.

Landfill Historical Files